JOB DESCRIPTION:
The Purchasing Assistant is responsible for the procurement of materials, equipment, subcontractors, and supplies; negotiating/coordinating shipping schedules with vendors; working with Project Management, Account Management, and Estimating for pricing and sourcing of materials, equipment, supplies, and subcontractors; and managing incoming inventory/material.
The Purchasing Assistant needs to work collaboratively with the Purchasing Manager to ensure cost-effective decisions are made regarding materials, supplies, and services.
Primary Duties & Responsibilities
- This is a fast-paced work environment that requires accuracy and attention to detail.
- Prepares and processes purchase orders for materials and supplies.
- Effectively understands and communicates with field personnel regarding materials or
services requirement and their procurement period. - Create, review, and submit purchase orders in a timely manner.
- Coordinate shipping schedule with vendors and Project Managers.
- Manage incoming material/inventory and follow up with suppliers on delivery requirements.
- Troubleshoot discrepancies between the purchase orders and invoice.
Qualifications
- High school graduate/GED or equal
- 3-5 years experience in procurement with strong working knowledge of low voltage, AV, and/or Security materials, equipment, and procedures to communicate with Project Managers and Technicians independently and effectively regarding jobs, quotes, and billing.
- Strong attention to detail/follow up skills.
- Must be able to collaborate with all company departments.
Required/Desired Knowledge, Experience, and Skills:
Knowledge of warehouse workflow.
Strong time management skills – Understand levels of importance in daily tasks and/or ask for guidance on what tasks are most important.
Strong verbal and written communication and relationship-building skills.
Strong computer skills, including experience with spreadsheets and the V-lookup function (Excel) and other software that may be utilized in the purchasing department.
Ability to work under pressure and maintain accuracy and attention to detail.
Ability to communicate professionally and courteously with customers and partners, both internal and external.
Experience with ERP systems.